How To Choose The Right Team Management App

The right team management app can have a profound influence on the productivity and success of your team and your business. But which software is right for you?

In this article, we discuss the key features of these modern tools and the team management app that has them all.

What To Look For In A Team Management App

Inside a team management app

Choosing the right team management app may seem like an impossible task. But, when you know what features to look for, it becomes much easier to select the right software for your business.

In this section, we focus on the tools that every good team management app should offer.

1) Scheduling

woman writing on a whiteboard

The scheduling feature of team management software involves the days and shifts your team members work.

In the past, creating weekly and monthly schedules was done largely via tools that were not designed with team organization and optimization in mind. Some businesses even continued to rely on pen-and-paper for their scheduling needs.

While such scheduling methods were effective at one time, the advent of a more mobile and remote workforce has made them less efficient, less productive, and less useful than ever before.

The gold standard for team scheduling now involves business-specific apps, such as Inch, that incorporate powerful features, including cloud-based distribution, geofencing, automation, and artificial intelligence without having to cobble together disparate programs.

Team management apps with built-in staff scheduling provide many benefits for your business and streamline the way your team works and your business operates.

2) Time Clock

Time clock in a team management app

Another essential component of every good team management app is a built-in time clock. The native time clock feature in modern software should allow you to track both your team’s full workday and an individual employee’s time on task.

If the program doesn’t offer those two tracking features, it’s not worth your time. Why? Because data collection of this detail provides deeper insight into the way your employees spend their day at work.

How is that valuable? Here’s an example.

One of your team members — we’ll call him Joe — uses a team management app to clock in at 7:55 a.m. to start his workday. He then uses the app to record when he starts working on a specific task (8:05 a.m.) and when she stops (10:30 a.m.).

This process continues throughout his time in the office, in the field, or wherever he works, until he clocks out at 4:07 p.m. to end his workday.

At the end of the workweek, you have a record of total time worked each day and for the whole week, as well a breakdown of the time he spent on the tasks assigned to him. Expand that to the number of employees and you can see the value of such detailed recordkeeping.

At its most basic, it’s a wealth of knowledge about productivity, efficiency, and work habits that only an app with a multi-function time clock can provide.

In the past, many businesses relied on pen and paper to conduct this important activity. That often meant relying on hand-recorded data, entering it into a computer, and then examining the output to look for trends and discrepancies.

Now, the Inch app makes it easy to track and control when your team works without having to allow for user error, deal with incomplete forms, collate reams of paper, and spend hours entering information into your computer.

And those are just two aspects of the time clock that modern apps have to offer. Software such as Inch also makes it easy to:

  • Turn any phone, tablet, laptop, or desktop computer into a time clock so employees can clock in and clock wherever their work takes them
  • Set up geofencing so that team members are in the right place when they start and end their work
  • Prevent early clock-ins and forgotten clock-outs
  • Reduce time theft
  • Export timesheets for simplified payroll processing
  • Much more…

Whatever type of team you manage, an advanced team management app like Inch can help your business simplify time tracking of all sorts for more accurate recordkeeping.

3) Task Assignment

Task Assignment in a Team Management App

As we touched on in the time clock section above, the right app allows you to track an employee’s workday as well as their time on task. But how does your team know what to work on and when?

That question highlights the importance of ensuring that the software you choose provides easy-to-use task assignment tools for both individuals and teams.

It doesn’t matter if your team works in-house, offsite, or online, assigning work and making sure that it gets done in a timely manner is crucial for your company’s success.

The Inch app, for example, makes this easy and gives you the power to distribute tasks across your team and prioritize what gets done when — whether the right person for the job is just down the hall or all the way across the country.

Employees can even access the task list from any device — phone, tablet, laptop, or desktop — so they always know where they need to go and what they need to work on next.

4) Communication

Communication through a team management app

Staying in touch with your team — whether they work in the office, in their living room, or on the road — can be a full-time job if you don’t take advantage of modern technology.

So, whether you communicate by talking directly to each employee or by distributing information via SMS and push notifications, the tool you use for the job becomes incredibly important.

With our app, you can send private and group messages at the click of a button and organize conversations by different teams, locations, or skill sets.

That way, you can send and receive employee communication without skipping a beat.

5) Mobility

Woman on the go checking her phone

We’ve hinted at this next feature several times throughout the article, but it’s time to address it head-on.

For teams of all types, sizes, and locations, mobility is a key aspect of the right team management app.

Whether you run a team that works together face-to-face in the office or one that is spread around the world, they all need access to the tools, documents, and information that make it possible for them to do their job.

Bottom line: It’s now absolutely necessary for your team management software to work anywhere, anytime, and on any device.

Our Inch app, for example, is based in the cloud so you and your team can access all the features without being tied to a single location.

And for even more mobility, Inch is available for Windows, iOS, and Android operating systems. That gives your team the flexibility they need to be in sync no matter what device is at their disposal.

A Team Management App For The Modern Age

A Team Management App For The Modern Age

If you’re looking for a way to move your in-house, field-service, and distributed workforce into the modern age, Inch is the team management app for your business.

Imagine leaving work at the end of the day with a sense of satisfaction and a completed to-do list. It may seem like an unattainable goal, but you (and your team) can achieve it — not by putting more time into work, but by making more of your time at work.

At Inch, we designed our app to make it easier for managers and employees to get aligned on their to-do’s, communicate with one another, and ensure that all tasks get completed on time.

With the Inch team management app, you can guide your entire staff — be they on-site, in the field, or distributed across the country — in the right direction in a timely and cost-effective way.

Remote and on-site team members can perform a wide variety of tasks from any smartphone, tablet, laptop, or desktop, including:

  • Clocking in and out of their workday
  • Recording time-on-task wherever they are
  • Communicating with managers and each other
  • Working from a shared task list
  • Getting clarity on work that needs to get done
  • Receiving voice-assisted reminder notifications
  • Completing work assigned to them

All of that and more without having to touch a mobile screen or report back to the office.

Inch even helps you improve your own efficiency by allowing you to create, save, and reuse task templates for recurring work assignments so you don’t have to start everything from scratch.

Then, you can break down tasks into specific actions and distribute checklists so your team can easily meet expectations.

And that’s only the tip of the Inch iceberg. With our app, you also get:

  • Powerful scheduling tools
  • Cloud-based schedule distribution and communication
  • A wide range of reports to help you make adjustments for the future
  • Paid-time-off control to help you keep expenses low
  • And much more!

When it comes to team management, there’s no better suite of tools than Inch. Take your team task management app to the next level by downloading the Inch suite of tools for free today.

For more free resources to help you manage your business better, save time and energy, and keep your team on task, visit today.

Share post on

Get employees accountable and easily control the quality of the work

Try Inch — a free scheduling tool that solves these issues.

Save countless hours scheduling employees while controlling quality of their work and reducing cost of labor.

Get Inch – a free work management tool that can help resolve accountability issues!