7 Important Team Management Tips For Success

Helping the talent on your team leverage their skills will result in better individual workers. Strengthening the way everyone works together through successful team management will take your business’ performance to a new level.

The Importance Of Team Management

As former NFL executive Ted Sundquist stated, “Good teams incorporate teamwork into their culture, creating the building blocks for success.”

First and foremost, teamwork needs to be integrated into a business’s culture for success. The methods and techniques of team management can change with each project, but the virtue of effective teamwork and communication is the key to building toward a company’s vision.

Team management takes many forms. And since no two teams are alike, each team will require different levels of structure and various communication styles.

A good place to begin is by looking at the building blocks for success — the aspects of workforce management required for every leader to help achieve a group’s goals. Once this foundation has been set, then you can focus on the smaller details.

Here are a few critical features for successful team management:

• Leadership skills
• An understanding of communication styles
• Goal-setting skills
• Conflict and crisis management
• Empathy
• Time management
• Stress management

When broken down, team management heavily consists of communication, organization, delegation, and evaluation. Being able to speak openly with your team, stay on top of things, problem-solve, and manage the responsibilities of leadership is a great starting point.

Still, there is more to team management than being a good leader. Fostering a good team only results in success when the entire team is on board.

Not every team leader is fortunate to choose the people they manage, but creating a group of team-oriented individuals does not have to begin at the hiring process. Being able to instill strong teamwork skills in employees is another crucial part of a leader’s role.

Some important characteristics of a quality team are:

• Strong leadership
• Conflict resolution skills
• Willingness to collaborate
• Open communication
• Comfortable asking and answering questions
• Goal-oriented thinking
• Willingness to encourage others

While a team manager must lead the group to accomplish their objectives, it’s important to note that they are still a part of the team. It’s in everyone’s best interest to reach the goals of each task, and these goals are accomplished through effective team management.

Of course, implementing these team management skills and group collaboration does not offer immediate solutions, nor is it a one-size-fits-all answer to dilemmas. Creating a successful team takes practice, patience, and a willingness to learn and change.

7 Important Team Management Tips

Once the necessary building blocks have been established, the next step toward a successful team is analyzing specific needs, leveraging skills, and making sure the foundation of this teamwork stays in place.

To better understand and further develop this into the culture of your business, here are seven team management tips that will help everyone accomplish their goals.

1) Be Clear And Concise

Communication has been mentioned quite a few times above, but what exactly does it mean to communicate clearly and effectively?

• Provide your full attention: When a coworker is attempting to communicate something they feel is critical, it is discouraging if the person they are talking to is on their phone, listening to music, or engaged in any other distraction.
• Empathize: Although it is not reasonable to ask every employee to know exactly how their coworkers are feeling, it is helpful to understand that everyone thinks and feels differently. Trying to see a task through someone else’s eyes validates their viewpoint while also strengthening communication.
• Offer encouragement: This can be as simple as saying congratulations for a job well done.
• Use body language: Make eye contact, smile, and show that you are engaged in the conversation.

With team communication, active listening should be balanced with clear and concise responses to avoid confusion and manage time as best as possible.

However, if an individual does respond better to repetition or clarification, then it is best to over-explain rather than give a brief overview of a task. Encourage them to ask questions and finally ask, “Does this make sense?”

2) Criticize Constructively

Being part of a team means constantly helping individuals work on the skills that strengthen the group overall. While some members will have a keen eye for identifying their weaknesses and setting goals to improve them, not everyone will share this skill.

Providing constructive feedback does not mean offering brutal honesty. It is a form of support that helps people identify issues or weaknesses so they can better navigate these concerns more positively.

Constructive criticism can be broken down into a few simple steps:

1. State your intent for bringing up this topic
2. Describe what led you to address this matter
3. Remind the team member of their strengths
4. Provide ways that they can improve
5. Offer a summary, including their strengths, the topic being discussed, and how they can work to improve their overall performance

Once they’ve understood why this is being brought to their attention and have been given ways to achieve their goals, meet back with them after a few weeks and ask how they feel about their progress.

3) Recognize Regularly

Recognition in the workplace comes in many forms because there are various levels of accomplishments to acknowledge and celebrate.

Whether a person did an exceptional job presenting at a meeting, recently got engaged, landed a major sale, or received a promotion, recognition boosts morale and leads to a more authentically positive space.

The list of ways to recognize a coworker is endless. So, here are just a few ideas:

• Get other coworkers to sign a card
• Offer a verbal congratulations during a team meeting
• Order a custom award stating their achievement
• Take them out to lunch

4) Prioritize Transparency

If you have ever felt like the words of a coworker don’t match the way they actually think of a task you’ve done, they might not be communicating in a transparent manner.

Transparency, as it relates to teamwork, is simply a more honest way for employees to connect while fostering responsibility and creativity.

Practicing transparency is intentionally sharing without oversharing. A company that fosters transparency will likely be open about things such as individual goals, company performance, and even salaries to promote workplace satisfaction and increase productivity.

5) Allow For Collaboration

Being part of a team does not mean everything is done in tandem. In fact, it is not uncommon for many companies to have the majority of their tasks completed by individuals rather than through group effort.

Still, the importance of collaboration should not be overlooked. Workers that feel more comfortable regularly interacting with others are likely to think creatively, find more meaning in their work, and stay with their team longer, which leads to decreased labor costs.

To best promote collaboration, consider the following:

• Reiterate the strengths of individuals
• Foster a creative work environment
• Cross-communicate team objectives
• As team management, collaborate with others and lead by example
• Invest in collaboration software
• Incentivize successful collaboration

Allowing for collaboration utilizes the unique skills of each coworker to obtain better results. Even if two workers are not part of the same team, encouraging cross-team collaboration can spark new ideas and solutions that would have otherwise never emerged.

6) Listen And Learn

Not every day will operate smoothly, even if you follow these tips exactly. As we’ve seen throughout 2020 and 2021, the workplace is constantly evolving and requires flexibility to retain success.

When change does happen, analyze its potential impacts and be open to what this might mean for the future. Ask your team how they feel about the implications of the event, and accept any feedback they might have as well.

A prime example of listening and learning is Adobe’s approach to the pandemic. After listening to the needs of employees, the computer software company decided it was best to switch to a digital-first work model.

This included fully remote work, hybrid work, and gathering in person for the necessary scenarios. A key takeaway for Adobe is this quote, which explains the future of work for every team member: “Flexibility will be the default.”

7) Utilize Available Software

One of the easiest ways for team management to collapse is through a lack of organization. Being able to properly store information such as tasks, schedules, team member contacts, and more will help you better plan and manage resource tools.

Management software, like Inch, can distribute tasks across employees, help your team get aligned on their to-dos, manage shift planning, and ensure that all work is covered and gets completed on time.

The role of team management wears several ever-changing hats. An innovative project management software can keep all of those hats in one place to build a more efficient, creative, and constructive team.

Manage Your Team, Anywhere

“Talent wins games, but teamwork and intelligence win championships.” — Michael Jordan

Although a select few talented individuals might contribute their skills in critical ways to your business, effective team management and authentic teamwork are what ultimately accomplish goals.

As the workplace continues to evolve, many are understanding the significance of team management and its impact on success, morale, and productivity. Choosing functional management software, like Inch, will ensure your team is successful every step of the way.

Inch is a voice-operated workforce management software that combines task management, team communication, and time tracking to ensure that every industry has the most efficient and connected work environment.

With Inch, users receive a long list of essential management tools, such as:

• Cloud-based schedule distribution and communication
• A wide range of reports to help you make adjustments for the future
• Paid-time-off control to help you keep expenses low
• A built-in time clock
• Messaging and communication features
• And so much more!

To learn more about the many ways you can promote teamwork and encourage your team’s growth through streamlined internal communication, visit tryinch.com and get started for free today.