How To Choose The Best Work Schedule Maker For Your Business

work schedule maker

Scheduling your employees is a time-consuming task. There are so many variables with which to contend that it almost feels like too much for one person to handle sometimes. Thankfully, there is a simple and readily available solution: work schedule maker software.

Apps such as Inch provide managers with tools that automate and streamline many of the common tasks associated with organizing when your team members will work.

But will just any old app do? In this article, the experts at Inch discuss the essential features to look for and help you find the best work schedule maker for your business.

Essential Features Of Work Schedule Makers

Organizational post it notes

1) Goes Where The Work Is

You never know where you’re going to be when you or someone on your team will need access to the schedule. This is especially true if you manage multiple locations or teams with on-site, remote, and mobile employees.

That’s why your schedule maker should work anywhere and on any device.

The Inch app, for example, operates in the cloud, so you can use it anywhere you have internet access. Inch is also available on Windows, iOS, and Android devices, allowing you and your team to be in sync no matter what devices you use.

2) Allows For Easy Employee Scheduling

Scheduling should be the heart and soul of the software you choose for your business. Not only should the workforce schedule maker offer you powerful features, but those features should be easy to understand and use.

For example, Inch lets you:

  • Copy schedules between days or weeks
  • Drag and drop shifts
  • Create templates

All with a simple and intuitive interface that will have you scheduling like a pro in no time.

3) Streamlines Communication

Communication is vital when it comes to organizing all your employees. And the best scheduling software makes communicating with your team easier than ever.

With the Inch app, you can send messages to groups or individuals. Find and communicate with employees within groups, locations, or specific positions. You can even share files, photos, videos, and links for faster and more comprehensive communication.

4) Provides Extensive Task-Management Tools

The best scheduling software should be about more than just scheduling. It should be about doing, too.

Look for a software suite that provides extensive task-management tools and lets you:

  • Assign tasks and follow their progress
  • Create to-do lists for your employees
  • Set due dates
  • Send and see reminders as due dates approach
  • Give access to the to-do lists via a mobile device

5) Seamlessly Tracks Hours

Gone are the days of paper timesheets and fixed clock-in/clock-out terminals. Modern time and attendance software is now available in the cloud for all your team members to access wherever and whenever they need them.

The Inch app can transform any computer, tablet, or smartphone into a time clock so your employees can clock in and out for a shift or for a specific task wherever they may be working.

Still, you want to know that your employees are in the right place at the right time. The Inch work schedule maker software lets them check in for their shifts right from their smartphones or mobile devices.

You can even set up restrictions (e.g., how many minutes before and after their shift employees can clock in or out) and geofences so that your employees can’t clock in unless they’re where they should be.

Which Work Schedule Maker Is Right For Your Business?

work schedule maker software

1) Cloud-Based Word Processor

Cloud-based word processors, like Google Docs, are the 21st-century evolution of a 20th-century product.

The main advantage of using a cloud-based word processor as a work schedule maker is the ease of distribution. You create your schedule online through your preferred internet browser, save it in the cloud, and then grant access to all employees by sending them a link.

Anyone with the link can view the schedule anytime they want, making this method an extremely efficient way to get the schedule into everyone’s hands. This also makes for a more productive workforce.

Ease of distribution aside, the difficulties that plague regular word processors still remain.

You still have to struggle with formatting. And while making changes is somewhat streamlined because employees can leave notes regarding conflicts and shift trades, you still have to contend with making those changes work.

2) Cloud-Based Spreadsheet

As with the word processors, using a spreadsheet app like Google Sheets as a work schedule maker streamlines the distribution process. That said, many other problems still remain.

It’s important to remember that spreadsheets were designed with database management and accounting in mind. The tools and the solutions they offer are geared toward those activities, not toward scheduling.

So while spreadsheets can be made to work for this purpose, they aren’t as powerful or as useful as other schedule makers.

3) Cloud-Based Calendar

Online calendar software, like Google Calendar, takes schedule creation to the next level by giving your schedule the power of cloud-based distribution.

This makes collecting and making changes simpler because employees can leave notes in the document informing you of conflicts.

As great as these basic cloud-based tools may sound, they were still not designed with multiple employees, overlapping shifts, and business scheduling in mind.

4) Sling

Sling app for work schedule making

Sling makes the list of the best work schedule maker apps because it offers a unique feature that turns any phone, tablet, or computer into a time clock.

It allows your employees to clock in and out of their shifts without clogging up a central terminal. Sling even notifies you when an employee is running late or forgets to clock in.

You also have access to state-of-the-art scheduling tools that help you build your employees’ schedules within minutes instead of hours. You can manage time off, availability, and shift-trade requests without collecting, sorting, and collating a huge stack of paper.

Sling will even help you reduce absenteeism and late arrivals and keep track of overlapping shifts and double-bookings.

Add to that the onboard artificial intelligence that will help you schedule overtime and avoid exceeding your labor budget, and you’ve got a powerful ally in controlling expenses, keeping your team and your tasks on track, and ensuring that your business runs smoothly.

5) Inch

Inch app work schedule maker

Inch is a powerful voice-operated workforce management and optimization app that seamlessly incorporates task and employee scheduling into its broad and useful suite of tools.

On the employee side of things, Inch gives your team the power to schedule and track time-on-task from their phone or a designated terminal mounted in a vehicle or at each location.

And, like its sister app, Sling, Inch gives you the option to set up restrictions around your place of business or a remote worksite so that, if an employee is outside those limits, they won’t be allowed to clock in until they cross into the defined space.

That’s powerful control over when and where your team works!

On the manager side of things, the Inch app opens up a new world of control — not just as a work schedule maker, but also as a communication method, a distribution channel, and a payroll processing tool.

With the data that Inch provides, you’ll gain insight into how your team works and how you can create the perfect schedules so that they perform even better.

Choose The Best Work Schedule Maker

The Best Work Schedule Maker

If you still rely on face-to-face instructions, word processors, spreadsheets, or online calendars for your scheduling needs, it’s time to upgrade.

Business-focused programs offer a wide range of tools that simplify and streamline the scheduling process so you can create the best workflow possible and still have time to focus on tasks that drive your business forward.

Inch is the perfect example. It incorporates task management, communication, time tracking, and scheduling into one powerful solution.

It’s also designed to make it easier for managers and employees to get aligned on their to-dos, ensuring that all tasks get completed on time.

With Inch, employees can perform a wide variety of tasks from their tablet or phone, including:

  • Working from a shared task list
  • Getting clarity on work that needs to be done
  • Receiving voice-assisted reminder notifications
  • Clocking in and out of tasks at different locations
  • Completing work assigned to them
  • Communicating with managers and each other

All of that and more without having to touch a mobile screen or report back to the office.

For managers, Inch makes it easy to distribute tasks manually across teams or populate tasks automatically based on preset conditions. This feature ensures that all work is covered and keeps employees accountable for their responsibilities, expected outcomes, and deadlines.

Managers can also assign work to the employees that are closest to the job site or have tasks generate automatically as the need arises and follow work progress and task completion in real time.

Inch really does help eliminate frustration for employees, headaches for managers, and inefficiencies for the business.

So, whether you need help setting up when each team member will work during the week or what tasks they will perform when they do, Inch gives you unprecedented control over an inherently complicated and chaotic process. It makes it easier than ever to create the best work schedule for your team and your business.

That’s a work schedule maker for the 21st century.

For more free resources to help you manage your business better, organize and schedule your team, and track and calculate labor costs, visit TryInch.com today.

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